ARTIST AGREEMENT FOR ICE Event Services, LLC
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- You are in ARTIST AGREEMENT FOR ICE Event Services, LLC
This document constitutes an agreement between ICE Event Services, LLC, its subsidiaries, principals, employees, affiliates, and assigns
(herein known as the “Company”) and
______________________________________
(herein known as the “Artist”) for makeup, hair, and tanning services
(collectively “Imaging Services”) at scheduled events on behalf of the Company.
Pursuant to the Company’s sole discretion, the Company may schedule the Artist to provide Imaging Services at pre-selected fitness competitions,
bodybuilding shows, and bikini competitions (“Shows”). Each service provided by an Artist on behalf of the Company shall exhibit
the best practices within the industry, including scheduling appointments, prompt and professional attendance, and ensuring that the final product
meets or exceeds industry standards for the resulting show.
The Company agrees to provide management services for the Artist, including but not limited to promoting and advertising the Artist’s services,
scheduling and paying for all reasonable travel for the Artist if the venue is in excess of 75 miles outside the Artist’s home residence,
receiving and confirming payment, and scheduling Imaging Services purchased by 5:00 PM on the Wednesday preceding any show and providing
the schedule to the Artists by 5:00 PM on the Thursday preceding any show.
Artists will receive their show appointment schedule no later than the Thursday prior to the scheduled show.
Artists will wear a set uniform as defined by the Company, subject to change. The current uniform consists of a fierce military meets glam look:
Artists must also have complete hair and makeup in a style pre-approved by the Company and must be ready for clients at least 30 minutes prior
to the first scheduled appointment. Hair must be groomed, either up or down. Makeup must include lashes.
The Artist must prepare the room to receive clients and keep it presentable, welcoming, clean, and professional at all times.
Artists are required to have the room ready and to personally be ready for their first client a minimum of 30 minutes prior to their first scheduled appointment.
The following must be completed:
The Artist is an independent contractor and representative of the Company and should maintain a pleasant demeanor and attitude,
exhibit professionalism, and display conduct that is exemplary and hospitable.
All clients should be treated with respect, professionalism, friendliness, and the highest level of customer service.
Artists will not speak negatively about other clients, athletes, artists, the Company, competition, or anything related to the show or shows.
Complaints by clients regarding Artists may be cause for removal from the rotation of scheduled shows and assignments
or may result in immediate termination from representing the Company in any manner.
Prior to providing Imaging Services, the Artist is required to politely ask clients for permission to take photographs
to be used in future promotions, marketing, and advertising, including online social media outlets.
This applies to ICE Makeup and Hair clients, not tanning clients.
Artists should listen to the client’s requests while also guiding them toward what looks best for the stage at the time of the appointment.
Artists are to complete the services as paid for by the client.
Individual services are scheduled in 30-minute time slots for makeup and 45-minute time slots for hair.
Artists are encouraged to abide by the times provided. It is imperative that scheduled appointments start on time and are completed within the allotted timeframe.
If the Artist is behind schedule, they must contact the remaining client list and update their appointment times.
If a client requests extensions or a partial up-do/braids and has not paid for those services, the Artist must explain the additional fees
and ensure payment is collected before proceeding.
Following completion of the final service, Artists may begin breaking down the room. This includes the final full or partial makeup application prior to finals.
Artists must stay to assist with breakdown and cleanup of the entire ICE workspace and to assist tanning Artists backstage with required touch-ups and glaze.
Tanning services include 2–3 base coats of tan the day prior to the show and 1 top coat prior to prejudging.
Artists should remind clients that the color will continue to develop overnight and may become muddy if too many coats are sprayed at once.
The first spraying is always the day before a show, usually Friday. Tanning artists are expected to arrive one day before the show.
Spray tanning room setup must be completed one hour before the first scheduled service by covering the room head to toe with protective tarps and materials.
It is strictly prohibited for any walls, carpet, or furniture to be left uncovered.
Spray tanning on the date of the show will only be available at the venue and will remain available until 30 minutes before prejudging begins.
All tanning Artists must be backstage 30 minutes prior to prejudging and finals for touchups, bikini bite, and glaze for all ICE tanning clients.
Artists must remain backstage until the final division and class is lined up.
Breakdown of the spray tanning room will occur after all clients have been sprayed and services are completed.
Artists must stay until the end of finals.
Clients may purchase full or partial makeup applications for finals. A partial application consists of either eyes only or face application only.
Clients may also purchase a hair touch-up. If the client wants their hair completely redone, they must pay for a full service.
The Company will cover reasonable costs for flights and lodging during scheduled events, as well as reasonable transportation
from the airport to and from the host hotel.
Should the Artist choose to stay beyond the scheduled time agreed to and paid for by the Company, the Artist will be solely responsible
for any additional lodging fees.
Artists are responsible for all personal incidental costs and any damages to property incurred during appointment times.
This includes television, Wi-Fi, minibar, room service, movie channels, telephone usage, and similar expenses.
Artists are responsible for ensuring all personal property is removed from the hotel room before checkout time.
If belongings remain in the room after checkout, the assigned Artist(s) will be responsible for any extra fees.
Artists are responsible for their own transportation to the airport for travel to and from home,
as well as all airline add-on fees including luggage fees, seat upgrades, priority seating, tips, and similar charges.
If an Artist travels via their own vehicle instead of flying, the Company will reimburse mileage at a rate of
$0.725 per mile for all miles over 150 total (75 miles each way).
Artists must submit accurate receipts and mileage reports along with their invoice by Sunday morning after the show.
Artists are required to submit a report of all appointments, pictures, and expenses no later than Sunday morning immediately following the show
to the Director at the Company, currently using the email:
info@icetanningmakeup.com.
Payment to the Artist will be made within 30 days of the event.
For a show to be reconciled, all reports must be submitted, client surveys sent, and no outstanding client concerns remaining.
The Company reserves the right to change this payment schedule with proper notice to the Artists.
Hair & Makeup Artists are required to be backstage for prejudging touchups
(blush, powder, lip as necessary) and any paid finals touch-ups.
Clients may choose to tip ICE Artists for services rendered.
Hair and makeup tips go directly to the Glam Artist who rendered the services.
Tanning tips will be kept in a universal tip bucket and distributed equally to the tanning Artists by the ICE Manager/Lead on duty.
At times, tip money may also be used equally to purchase food and drinks for staff.
I, the Independent Contractor/Artist, for myself and my heirs, executors, administrators, and assigns,
hereby release, waive, discharge, and hold harmless ICE and its successors, assigns, directors, officers,
employees, and agents from any and all liability, claims, and demands of whatever kind or nature,
either in law or in equity, which arise or may hereafter arise from the services I provide on behalf of ICE and travel on behalf of ICE.
By signing this agreement, the Artist and Company agree to all terms as stated herein.
This agreement may be modified at any time with the consent of both parties.
This agreement shall be binding upon ICE Event Services, LLC, BSF Productions, Bombshell Fitness, LLC, the Artist,
their successors, heirs, and assigns and shall be enforced under the laws of the State of Florida.